Create an Official Voice
Official lodge email addresses appear more professional compared to the same email from a personal account. The official email address also has greater name recognition and is less likely to be marked as spam. It is more important than ever now that many lodges use email to reduce postage costs on letters.
Build Relationships with The Lodge
An official email account allows for a more natural transition for newly elected officers. Friends of the lodge recognize newsletters, requests for business donations, and requests for membership dues now more quickly. Correspondence between lodges is more seamless when new officers start their term, as the email address does not change.
Obtain Faster Response Time
It is not uncommon for some people to check their email weekly. The lodge may have lost a donation, a new member, or a charity opportunity. Officers use the shared account for official correspondence and check for new messages. Messages can also be auto-forwarded with email rules to personal email account accounts. The response time is much faster when the team monitors correspondence.
Reset Account Passwords
Register all online services to this account. Other accounts can now be reset by any officer as needed. The unacceptable alternative is to create a new account each time a lodge member cannot quickly check his email.
updated 8/23/2023
Allen Davis
Grand Vice-Chancellor
Grand Lodge of Arizona